OFFICE MANAGER POSITION

JOB DESCRIPTION

This key position is responsible for the efficient and effective day-to-day operations of the office and generally serves as the first contact to the organization. This person reports to the Executive Director.

SUCCESS FACTORS

  • Strong administrative and organizational skills
  • Demonstrated ability to multi-task, work independently, and meet deadlines.
  • Strong attention to detail
  • Demonstrated accounting competence
  • Commitment to providing outstanding customer service
  • Strong oral and written communication skills
  • Commitment to continuous improvement
  • Practice effective team behavior and demonstrate effective interpersonal relationships

POSITION RESPONSIBILITIES

The following responsibilities are essential functions of the position and should be performed with minimal supervision:

  • Perform all bookkeeping functions using Quickbooks or other non-profit accounting software as asked from time to time by Executive Director
  • Process income and expenses
  • Maintain and replenish inventory and office supplies
  • Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image
  • Create email and social marketing communications
  • Respond to incoming calls and direct to appropriate parties
  • Coordinate creation of marketing collateral to include website updates
  • Coordinate creation of newsletters and other marketing communications
  • Schedule meetings as needed to include but not limited to special events
  • Maintain office equipment and systems
  • Assist with preparing documents for Board meetings, trainings, and other meetings to include special events
  • Assist with securing locations for conferences, meeting, and special events
  • Assist the Executive Director, Board, and other staff with miscellaneous projects as requested

KNOWLEDGE, SKILLS AND EXPERIENCE

  • Knowledge of QuickBooks, Microsoft Office suite, G-Suite and other marketing databases preferred
  • Knowledge of general bookkeeping and accounting principles
  • Candidate should have a minimum of an Associates degree and 3+ years’ experience in managing an office. Work experience in lieu of these requirements will be evaluated on a case by case basis. In this case, Candidate must be ready with references.

Candidate must have a valid driver’s license

Candidate must be willing to travel as needed for certain projects and events (10%)

Candidate may be subject to a background check

Apply by completing the form below. Once finished, press submit. Then send a copy of a cover letter and current resume to info@ocedp.com subject:Office Manager